Management Accountant/Auditor

The City of Oxnard's Finance Department is seeking a Management Accountant/Auditor with strong accounting and customer service skills to be part of the Finance team.  This individual must be comfortable completing internal audits and examining and verifying financial documents and reports. The ideal candidate will have experience preparing a variety of financial statements, reports, presentations and conducting and/or reviewing financial analysis.  This position will be responsible for specific aspects of cost accounting, governmental accounting, and auditing. 

• Maintains financial controls and procedures to align with current and best practices , examines financial transactions; reviews compliance with applicable laws, regulations and prescribed standards of internal control; reviews efficiency and economy of operations and effectiveness in achieving desired program results.
• Directs, supervises and participates in regular and special field audits of fiscal and related accounting operations of City programs and private businesses; prepares field audit reports and makes recommendations.
• Reviews and audits grant contracts, loan agreements,  and other documents to ensure compliance; prepare work papers, financial statements and various reports for federal, state and other outside agencies, as well as for internal accounting.
• Supervises the posting, balancing and reconciliation of the general ledger and subsidiary accounts; examines accounting transactions to ensure accuracy; corrects financial documents as necessary; performs year end closing procedures for the general ledger.
• Assists in management of sales and property tax administration, including customer/vendor contact, auditing, collections, and sales-tax application review processing.
• Consults with Programs concerning implementation of budget, cost accounting and audit recommendations; analyzes accounting systems and procedures, and identifies changes to achieve efficiency, functional objectives and stronger internal controls.
• Assists in the training of lower level personnel in the areas of work, procedures and practices; identifies training opportunities and needs; makes recommendations to higher level staff.

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.

Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.

Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.

Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.

Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to fiscal analysis may be responsible for:

• Providing accounting, budgeting, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);
• Overseeing daily operations, initiative or projects;
• Setting unit or project goals, objectives and standards;
• Planning and monitoring progress towards objectives;
• Overseeing changes in policies and procedures;
• Ensuring proper cash controls are in place;
• Reviewing and approving requisitions;
• Approving accounting transactions;
• Reviewing fund balances and payment obligations;
• Analyzing and forecasting expenses and revenues;
• Analyzing, evaluating and selecting investments allowed by City policy;
• Preparing or directing the preparation of reports; coordinate budget preparation;
• Reviewing and verifying journal entries.

• Providing advanced journey-level work and staff assistance for the city manager’s office or in the management of a city-wide function;
• Overseeing a department/division budget;
• Coordinating the procurement process;
• Administering contracts;
• Conducting public information and outreach including media relations;
• Supervising department/division support staff;
• Conducting analyses;
• Reviewing and approving expenditures;
• Preparing billings and coordinating receivables;
• Reviewing and/or calculating complex fees;
• Managing politically sensitive and/or highly complex projects;
• Representing the City to the media.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:  

• Five (5) years of journey-level professional experience in general accounting and/or auditing and two (2) years of supervisory experience

LICENSING/CERTIFICATIONS:

• May require a valid California Class C Driver’s License with a satisfactory driving record. 
• Possession of a CPA Certificate is highly desirable.

• Must be able to effectively communicate in English, both orally and in writing

APPLICATION PROCESS: 

Submit NEOGOV/Government Jobs on-line application. 

Complete and submit responses to the supplemental questions, if required. 

Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Finance Department. 

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA). 

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. 

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify 

If you have any questions regarding this recruitment, please contact Jackie Ramos at jackie.ramos@oxnard.org

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice